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Accounts Receivable Administrator

    • Job Tracking ID: 512347-683547
    • Job Location: Escondido, CA
    • Location: Greater San Diego
    • Job Type: Full-time

We are looking for a Accounts Receivable Administrator to join our team!




Provides required support to the Accounting and Distribution Departments in the area of Accounts Receivables.


Essential Duties and Responsibilities include the following. Other duties may be assigned as needed.

·         Posts payments collected by the route drivers, checks received in the mail; process and post weekly credit card payments, EFT and ACH payments. Run reports and resolve payment application issues.

·         Processes account credit and debit adjustments, ensuring compliance with ABC Law.

·         Monitor client payment issues; modifying terms when necessary to ensure successful deliveries. Monitor accounts on Versapay Client portal and quickly resolve issues that arise.

·         Balances total in EoStar to total monies collected and posted.

·         Prepares and processes bank deposits.

·         Maintains physical files of delivery invoices and receiving documents.

·         Sends customers monthly statements via email, fax or mail. 

·         Prepares bank deposit reports showing balanced transactions.

·         Answers and assists with incoming phone calls from customers, drivers or the Sales team.

·         Serve as a back-up to the Inventory team for truck reconciliations of local distribution deliveries via Truck Route Reconcile in EoStar.

·         Reports inventory discrepancies discovered to the warehouse/Dispatch, make necessary corrections in Eostar.

·         Other duties, responsibilities and activities may change or be assigned at any time with or without notice. 





To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education: High School Diploma or GED. Bachelor’s or Associate’s degree a plus, preferably in Accounting or Finance.
  • Experience: At least 2 years of related experience and/or training in high volume receivables processing; or equivalent combination of education and experience. Must be able to do 10 key by touch. Must have strong customer service skills. Must be a strong and accurate listener as well as an excellent communicator, both oral and written.
  • Enthusiasm for and involvement in improving business processes
  • Ability to analyze account issues and offer proficient solutions to problems encountered with deliveries quickly, while maintaining ABC Law compliance.
  • Computer Skills: Proficiency with Microsoft Excel, Word, and Outlook.
  • Language Skills: Must be able to effectively communicate in English, both verbally and written.
  • Travel Requirements: occasional travel required to other Stone building locations